Virtuoso Virtual Assistant brings you the final part of Tips – Assessing a Filing System.
Here are tips to keep at the back of your mind when managing and maintaining your filing system.
- Space – your filing system unit should be no more than 90% capacity full. Tightly pack files create slow retrieval
- Index Guide – active files should have a guide every 10 to 15 folders. Anything less means you are wasting time moving folders back and forth whilst looking for a record
- Folder tabs – visible immediately upon opening a file. A well-run filing system much have folders of uniformed size and tab styles. Mixing folder heights and tab positions can reduce efficiency of a filing system
- Folder tab identification – identification tabs should be typewritten. Handwritten labels with the names crossed out and rewritten should not be permitted